Free CFO worksheet · calculated in your browser

A supplier-savings business case
you can challenge.

Model category-level expenditure, what can actually be renegotiated, and the economics after success fees and implementation costs. No sign-up, accounts, document uploads or transmission of your numbers to our server.

Your hypothetical assumptions

Start with the
spend you can move.

Pre-filled numbers are examples only. Replace them with your own estimates or zero them out. No percentage below is a supplier quote or an industry saving benchmark.

Illustrative expenditure and negotiations by supplier category
Category	Annual spend (£)	Negotiable within 12 months?	Hypothetical saving (%)
Facilities and cleaning	Facilities and cleaning annual spend in pounds	Include	Facilities and cleaning hypothetical saving percentage
Freight and warehousing	Freight and warehousing annual spend in pounds	Include	Freight and warehousing hypothetical saving percentage
Outsourced business services	Outsourced business services annual spend in pounds	Include	Outsourced business services hypothetical saving percentage
Other recurring supplier contracts	Other recurring supplier contracts annual spend in pounds	Include	Other recurring supplier contracts hypothetical saving percentage

Illustrative negotiated gainshare (%)First-year one-off implementation costs (£)

Annual addressable spend£10,000,000

Illustrative gross annual saving£500,000

Illustrative year-one gainshare£110,000

One-off transition costs£25,000

Illustrative first-year net benefit£365,000

All figures are hypothetical and must be validated against real contracts, like-for-like costs and implementation timing.

Review a real mandate ↗

Interpretation notes

Prepared as a private scenario worksheet on —. This is not a quotation, an independently validated supplier price benchmark, or a promise of savings. The true first-year result depends on timing and normalised volumes as well as tax, transition costs and commercial terms. The 'post-fee recurring run rate' is not shown as a guarantee: supplier costs can change.

Use outside data without pretending it predicts your savings

The UK supplier price-pressure monitor brings together ONS series for building cleaning, road freight, warehousing and support services. They can help challenge the premise of an increase, but they cannot establish what you should pay for your particular contract.

Current versioned snapshot: 2026 Q2, published 2026-07-22. No official index is used to populate the saving assumptions above, and the worksheet never submits your figures to Pearl Lemon.

From scenario to verified savings

To turn this into a real procurement mandate, finance must agree the baseline; operations must check specification, service-level risks and transition costs; supplier agreements must actually change; and the realised reduction must be measured. We charge against agreed verified savings, not worksheet outputs.

The next step

Want to test the actual contracts?

If your business has material negotiable expenditure, tell us the category and decision window. Please don't send confidential rate cards using our public contact form.

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